The Scope

The scope of this procedure is to prescribe the rules that Fiber Group follows in the case of managing the Training room. There are clear instructions that this policy provides that support the usage of the Training room in all cases.

The main training room is well equipped with the necessary equipment needed to provide training.

The Ground Rules

When you are training a group of people face to face, it is important to set clear standards. By using ground rules to keep the session on time and on topic. Fiber Group has available the following appropriate ground rules for a face-to-face training session.

1. RESERVATIONS

• The Training room’s purpose is primarily for the Fiber Group Training events.
• The Training room facility is equipped at entrance with a fingerprint and only the assigned candidates can access the room.
• For each training, a schedule must be created into the Physical Access System from the Training Manager role, with dates and hours when this specific training will take place. Training Manager also includes the specific training participants in the specific training group. Participants can access the training room only in the defined schedules which are notified to them previously.
• In case when schedule change is necessary, the Training Manager must make the necessary changes into the Access System Portal, deactivating the schedule which will not be used and taking other spare time slots.
• In case the Training Manager has not the possibility to make the requested activities into the Physical Access Portal, then a written request must be sent to HR and Security Admin Role, which can take care after the HR confirmation, to apply the necessary actions.
• As the training room can be used for different training programs, the schedules cannot overlap with each other. In case consecutive training programs take place the same day, a minimum interval of at least 30 minutes, must be defined between one training and another in base of the specifics of each training.
• After each training session finishes, all possible evidence of the session must be cleaned (whiteboard notes, projected screens, or other materials). The relevant trainer is the owner of all this. The same security measure must be evaluated from the next training session. The trainer must be the first to enter, after the moment that the previous training has finished and after the previous trainer is sure the room is clean from the previously mentioned evidence. Current trainers evaluate first the room is empty from the previous meeting evidence and then permit the training participants to enter the room.
• The candidates that have been hired and are assigned to undertake the training are previously given access to the Fingerprint.
• The Trainer has a list of candidates that will be part of the training session.
• The Trainer will make sure that the candidates on the list are the one present in the training room.
• Every candidate will have a badge given upon starting the Job.
• The Training room is available to users without regard to socioeconomic status, race, creed, color, ethnicity, religion, physical or mental ability, national origin, sex, sexual orientation, gender expression, age, veteran status, military obligations and marital status and may not be used by any individual that discriminates in membership or in practice against any of the above mentioned.

2. RESTRICTIONS

• Electronic devices are not allowed in the room during trained sessions.
• Any kind of usb or other storage devices are not allowed in the training room.
• Bags are not allowed in the training room; they are stored in the lockers available for this purpose.

The Training Room shall not be used for an unlawful purpose.

3. HOURS

• The Training Center is available for training use 8:00 AM - 18:00 PM, Monday through Friday.
• The training schedule will be clear minimum five days previous to the Training session
• The Training Manager is responsible for coordinating with the training plan and the training reservations